VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk · 01 / __TOTAL__
AmpDesk — your business, one desk
presents
AmpDesk
Mobile-first · Offline-first
One modular app to run an electrical distribution or retail business: emails, approvals, GST billing, credit, stock and books, on the phone, even with no signal.
✓ Unified brand & email inbox
✓ Approvals from your phone
✓ GST sales & purchase invoices
✓ Per-brand ledger & schemes
✓ Receivables & ageing
✓ Works fully offline, auto-syncs
Vischari Solutions LLP
Kochi, India
August 2026
Version 1.0
24 Slides
~37 minute walkthrough
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
One distributor, thirty brands, information everywhere
Today — scattered
📱 Brand schemes buried in WhatsApp groups
📧 Price revisions lost in email
🧾 Purchase orders approved over phone calls
📒 Credit & receivables in a paper ledger
🏪 Counter bills on one machine, only in the shop
❓ Owner has no single view when travelling
With AmpDesk
⚡ Every brand alert in one inbox
⚡ Price lists & emails tagged by brand
⚡ POs approved from the phone, on record
⚡ Live receivables & ageing
⚡ Invoices raised anywhere, even offline
⚡ Owner sees the whole business at a glance
Archetype: a wholesale + retail electrical distributor carrying 30+ brands (Finolex, Legrand, Crompton, Philips, V-Guard, Havells, Polycab, Anchor, Bajaj) across a shop and a godown.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
One platform, configured to the business
Business type
Modules switch on per type
🏭
Distributor
Deals with multiple brands.
Buys from brands · sells to trade & retail
🏪
Retailer
Deals with one or more distributors.
Buys from distributors · sells retail
🔀
Hybrid
Distributes and retails.
Buys from both · sells to both
| Module | Distributor | Retailer | Hybrid |
|---|---|---|---|
| Core · billing, stock, receivables, books, offline | ✓ | ✓ | ✓ |
| GST billing · B2B / B2C / Retail | ✓ | ✓ | ✓ |
| Credit lines, tiers & reminders | ✓ | ✓ | ✓ |
| Customer ledger, trends & retention | ✓ | ✓ | ✓ |
| Purchase from brands · brand ledger & schemes | ✓ | — | ✓ |
| All-Kerala / brand appointments (meta) | ✓ | — | ✓ |
| Purchase from distributors · supplier ledger | — | ✓ | ✓ |
The rest of this walkthrough shows the Distributor configuration. Retailer swaps brand purchasing for distributor purchasing; Hybrid runs both.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Secure login, built for phones
AmpDesk
Sign in
Set a 4-digit PIN to unlock offline. Owner logins can require OTP each time.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
The owner's morning glance
Today's Sales
₹2.4L
+18% vs yesterday
Pending Approvals
5
2 urgent
Receivables
₹18.6L
₹4.2L overdue
Low Stock SKUs
12
across 6 brands
Sales · last 12 weeks (₹L)
Sales by brand · this month
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Every brand email, one inbox
Inbox · 6 new
Filter: All brands ▾
Price
08:12
Finolex — FR PVC cable price revision, effective 25 Aug
Email · 1.5 & 2.5 sqmm up 4% · attachment: pricelist_aug.pdf
Scheme
09:40
Crompton — Monsoon fan scheme, 3% extra on 100+ units
Email · valid till 15 Sep · target ₹8L
Dispatch
11:05
Legrand — Order #LG-4471 dispatched, ETA 24 Aug
Email · 40 cartons Myrius · LR: KL-COK-9921
Credit
12:20
V-Guard — Credit note ₹12,400 against return CN-338
Email · adjust in next payment
GST
Today
GSTR-3B for July due in 3 days
Reminder · tax payable ₹1.9L
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Approve from your phone, on record
Approval Queue · 4 pending
2 urgent
Purchase Order · Polycab · PO-2231
Raised by: Rahul (Purchase) · 60 coils wire, mixed sizes
Order value: ₹3,84,000 · Credit used after: 82%
Reason: Cover monsoon demand + scheme target
Credit Limit Change · Thomas Electricals
Raised by: Anitha (Accounts) · counter customer, 6 yrs
Current → Proposed: ₹50,000 → ₹1,50,000
Reason: Large site order, clean payment history
Discount Approval · Crompton fans (bulk)
Raised by: Sujith (Sales) · Menon & Sons, 120 units
Requested: 8% (counter limit 5%)
Reason: Competing quote from another dealer
Billing Release · PWD Contractor · Aluva
Raised by: Sujith (Sales) · new bill blocked by system
Block reason: ₹3.10L overdue 96 days (past 90-day limit)
Requested: Release to bill ₹40,000 against part payment
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Sales & purchase invoices in one register
Invoices · 128 this month
| Invoice | Party | Type | Amount | GST | Due | Status |
|---|---|---|---|---|---|---|
| INV-1042 | Al-Ameen Traders | Sale | ₹86,400 | 18% | Paid | Paid |
| INV-1041 | Krishna Hardware | Sale | ₹1,24,800 | 18% | 28/08 | Pending |
| PI-0219 | Kerala Water Authority · Tender | Proforma | ₹4,82,000 | 18% | Valid 7d | Proforma |
| INV-1039 | PWD Contractor · Aluva | Sale | ₹3,10,000 | 18% | 14/08 | Overdue |
| PUR-0784 | Finolex Cables Ltd | Purchase | ₹5,60,000 | 18% | 30/08 | Pending |
| INV-1038 | Fathima Electricals | Retail | ₹9,250 | 18% | Paid | Paid |
| PUR-0783 | Crompton Greaves | Purchase | ₹2,15,000 | 18% | Paid | Paid |
| INV-1036 | Menon & Sons | Sale | ₹1,72,600 | 18% | 05/08 | Overdue |
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Raise a proforma or an invoice, even offline
📴You're offline — this document is saved on the device and will sync automatically when you reconnect.
New sale document
Tax invoiceProforma
Auto GST · validated on save
Proforma PI-0220 · valid 7 days · GST shown for the customer, but nothing is posted to GST, stock, or the ledger until it is converted.
Taxable ₹39,600 · GST ₹7,128 · Total ₹46,728
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Fast and keyboard-first, like your current system
Counter billing
No mouse needed
| Item F3 add | Qty | Rate | Amount |
|---|---|---|---|
| Crompton Aura Prime fan | 24 | 1,650 | 39,600 |
| Finolex 1.5mm wire (90m) | 10 | 2,480 | 24,800 |
| Legrand Myrius switch▌ | — | — | — |
Enter next field ↑↓ move rows
Total ₹64,400 + GST
F2 New
F3 Add item
F4 Customer
F6 Bill type
F7 Proforma
F9 Save & print
F10 Hold
Esc Cancel
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Adding customers, items and the other masters
Masters
Add from any screen · F4 new
👥
Customers
1,284
📦
Items / SKUs
6,910
🏷
Brands
31
🚚
Suppliers
38
💲
Price lists
by brand
🧾
HSN & tax
GST rates
🏬
Shop & godown
2 locations
🧑💼
Staff & roles
9 users
New customer
✓ GSTIN verified on the GST portal. Legal name AL-AMEEN TRADERS · status Active · registered 12/07/2019 · place of supply Kerala (32). Name, address and state filled in automatically. No duplicate customer holds this GSTIN or phone number.
Masters can be created without leaving the billing screen: type a name that does not exist, press F4, fill four fields, and carry on with the bill. Items behave the same way from F3. Credit line and discount tier on a new customer go to the owner through Approvals. GSTINs are re-checked on a schedule, so a customer whose registration is cancelled or suspended is flagged before the next GST bill is raised. Every master is created or edited under a user name and time stamp.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Credit lines, terms and discounts
Credit setup
CD = cash discount for on-time payment
Credit from brands · per brand & accessory
| Brand | Accessory | Credit line | Term | CD |
|---|---|---|---|---|
| Finolex All-Kerala | Cables | ₹8,00,000 | 60 days | 1.5% |
| Finolex | Switchgear | ₹2,00,000 | 30 days | 1.0% |
| Crompton | Fans | ₹5,00,000 | 60 days | 2.0% |
| Legrand | Modular switches | ₹3,00,000 | 90 days | 1.0% |
| Philips | Lighting | Cash only | — | — |
Brands tagged All-Kerala hold the all-Kerala distributor appointment (meta). Each credit line carries its own discount tier; tiers are defined per brand and accessory.
Customer types · per segment
| Segment | Billing | Credit | Discount | Ledger |
|---|---|---|---|---|
| B2B Wholesale | GST invoice | 30 / 60 / 90 by customer | Tiered by credit line | Per entry |
| B2C Wholesale | No GST · bulk | Limited / cash | Bulk tier | Optional · by bill |
| Retail | GST invoice | Cash / short | Counter tier | Combined · by bill |
| Retail · no GST | Cash memo | Cash only | Counter tier | Combined · by bill |
Enforcement. Alert staff and the owner before a customer crosses a credit line or a bill nears its term. Once the final credit tier is passed, billing to that customer is blocked and needs management approval, through the Approvals queue. The reminder schedule sits on the Receivables screen.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Where you stand with each brand
Brands · 9 active
Payable ₹14.8L · this month
| Brand | Purchases MTD | Payable | Scheme target | Next payment |
|---|---|---|---|---|
| Finolex | ₹5,60,000 | ₹5,60,000 | 92% | 30/08 |
| Crompton | ₹2,15,000 | ₹0 | 61% | — |
| Legrand | ₹3,40,000 | ₹3,40,000 | 78% | 02/09 |
| V-Guard | ₹1,80,000 | ₹1,68,000 | 45% | 28/08 |
| Havells | ₹2,60,000 | ₹2,60,000 | 33% | 05/09 |
| Polycab | ₹3,84,000 | ₹1,20,000 | 88% | 08/09 |
Scheme target = progress toward the brand's quarterly volume slab. Green ≥ 75%, amber 40–74%, red < 40%.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Stock taking and reports, driven by sales
Stock · 1,240 SKUs
Last stock take: 12 Aug · 3 variances
Stock value
₹62L
at cost
Reorder now
12
below level
Slow / dead
28
90+ days
Overstock
9
120+ days cover
| Item | Brand | In stock | Reorder lvl | Avg/day | Days cover | Status |
|---|---|---|---|---|---|---|
| Philips 9W LED bulb | Philips | 15 | 60 | 22 | 0.7 | Reorder |
| Finolex 1.5mm FR wire (90m) | Finolex | 42 | 30 | 6 | 7 | Low |
| Crompton Aura Prime 1200mm fan | Crompton | 18 | 20 | 3 | 6 | Low |
| Legrand Myrius 1-way switch | Legrand | 240 | 100 | 12 | 20 | Healthy |
| V-Guard 4kVA stabiliser | V-Guard | 6 | 5 | 0.4 | 15 | Healthy |
| Havells MCB 32A DP | Havells | 320 | 80 | 4 | 80 | Overstock |
Days cover = stock ÷ average daily sale over the last 30 days. Reorder levels and days cover recompute nightly from sales.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Who owes you, and how long it has been
Receivables · ₹18.6L outstanding
₹4.2L overdue 90+ days
Outstanding by ageing bucket (₹L)
| Customer | Outstanding | Oldest bill | Bucket |
|---|---|---|---|
| PWD Contractor · Aluva | ₹3,10,000 | 96 days | 90+ |
| Menon & Sons | ₹1,72,600 | 62 days | 61–90 |
| Krishna Hardware | ₹1,24,800 | 18 days | 0–30 |
| Al-Ameen Traders | ₹64,000 | 41 days | 31–60 |
Payment reminders · automatic
1 week before due
On due date
Every 2 days after
Final tier passed → billing blocked
App alert and email to staff; email to the customer with the ledger balance.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Customer ledger and statement
Krishna Hardware · B2B (GST)
Send statement · email
Outstanding
₹1,49,340
as on 22 Aug
Credit line
₹2,50,000
Tier B · 60 days
Customer since
2019
6 years
Last purchase
22 Aug
active
| Date | Particulars | Debit | Credit | Balance |
|---|---|---|---|---|
| 01 Aug | Opening balance | — | — | ₹1,20,000 |
| 05 Aug | INV-1012 · Crompton fans | ₹86,400 | — | ₹2,06,400 |
| 12 Aug | Receipt · UPI | — | ₹1,00,000 | ₹1,06,400 |
| 18 Aug | INV-1041 · Finolex wire | ₹1,24,800 | — | ₹2,31,200 |
| 20 Aug | Cash discount (CD) | — | ₹1,860 | ₹2,29,340 |
| 22 Aug | Receipt · cheque | — | ₹80,000 | ₹1,49,340 |
Running balance updates with every invoice, receipt and cash discount. Email or print the statement on demand, or schedule it monthly.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Customer trends and retention
Customers · trends
Last 6 months
Monthly purchases · top customers (₹L)
Regulars gone quiet · B2B (GST)
| Customer | Segment | Avg / month | Last buy | Gap | Flag |
|---|---|---|---|---|---|
| Thomas Electricals | B2B (GST) | ₹1,20,000 | 02 May | 112 d | Lapsed |
| Menon & Sons | B2B (GST) | ₹1,80,000 | 08 Jun | 75 d | At risk |
| Al-Ameen Traders | B2B (GST) | ₹90,000 | 12 Jul | 41 d | Watch |
| Krishna Hardware | B2B (GST) | ₹1,50,000 | 22 Aug | 0 d | Active |
A regular is flagged when the gap since last purchase exceeds their normal buying cycle. B2B (GST) accounts are watched most closely.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Books that close the month
Books · August
Updates as vouchers post
Day book · today
Sale · Krishna Hardware₹46,728
Purchase · Finolex₹5,60,000
Receipt · Al-Ameen (UPI)₹86,400
Payment · Crompton₹2,15,000
Trial balance
Sales₹24.6L Cr
Purchases₹19.8L Dr
Sundry debtors₹18.6L Dr
Sundry creditors₹14.8L Cr
Total₹43.0L = ₹43.0L
GST payable · July
Output tax
₹4,42,800
Input credit
₹2,52,800
Net payable
₹1,90,000
GSTR-3B due 24 Aug · file from Reports
Purchase ledgers run per brand and accessory with cash discount applied. B2B customer ledgers and receivables ageing feed the same books. Export to Tally or Busy from Reports.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Offline-first: the shop never stops
📴
1 · Work offline
Bill, approve, and record on the device with no internet. Everything is stored locally.
🕒
2 · Queue changes
Each action is queued in order with a timestamp, ready to send.
🔄
3 · Auto-sync
The moment signal returns, the queue syncs to the cloud and the team sees it.
Sync status
🟢 Synced: 122 records
🟡 Queued: 3 invoices, 1 approval
🕒 Last sync: 4 min ago
Installable as an app (PWA) on any Android or iPhone — no Play Store needed. Conflicts are resolved by timestamp with an audit trail.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
The whole business in a pocket
AmpDesk
Today
Sales
₹2.4L
Approvals
5
Overdue
₹4.2L
Low stock
12
Needs you now
PO · Polycab ₹3.84LApprove
Finolex price up 4%Read
GSTR-3B in 3 daysDue
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Who can do what
Roles & permissions
4 roles
| Capability | Owner | Purchase | Sales | Accounts |
|---|---|---|---|---|
| See full dashboard & cash view | ✓ | — | — | ✓ |
| Raise purchase orders | ✓ | ✓ | — | — |
| Approve POs / credit / discounts | ✓ | — | — | — |
| Raise sales / retail invoices | ✓ | — | ✓ | ✓ |
| Raise proforma & convert to invoice | ✓ | — | ✓ | ✓ |
| Give discount (up to counter limit) | ✓ | — | ✓ | — |
| Release billing past 90-day credit | ✓ | — | — | — |
| Manage receivables & reminders | ✓ | — | — | ✓ |
| File GST / export reports | ✓ | — | — | ✓ |
| Add users / change settings | ✓ | — | — | — |
Approvals, credit changes, and user management are owner-only and cannot be delegated by toggle. Every action is logged with user and time.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
The reports that run a distribution business
Reports library
Export CSV / PDF
🧾
GSTR-1 / 3B
🏷
Sales by brand
👥
Top customers
💰
Receivables ageing
📦
Stock valuation
🛒
Purchase register
🎯
Scheme tracker
🧑💼
Salesman performance
📗
Day book
📉
Slow-moving stock
🔁
Returns & credit notes
🏦
Payables due
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Items for confirmation
- GST / e-invoice source — do we integrate with your current accounting software (Tally / Busy / Zoho) or is AmpDesk the primary billing system?
- Email & WhatsApp capture — which brand mailboxes do we connect, and how are WhatsApp scheme messages brought in (forward-to-number vs manual)?
- Approval limits — the ₹ thresholds for PO, credit, and discount that must route to the owner.
- Stock scope — full inventory with quantities, or only the low-stock alerts shown here for phase one?
- Users & branches — number of staff, and whether the shop and godown are separate branches.
- Payment reminders — approved wording and whether reminders send automatically or need one tap.
- Data migration — opening balances for customers, brands, and stock to load at go-live.
- Credit lines and cash discounts — credit line, term (30/60/90) and CD per brand and accessory type, including which lines are cash only.
- Customer segments and discounts — discount slabs for B2B (GST), B2C bulk (no GST), retail with GST and retail without GST, and who may bill without GST.
- Discount tiers and reminder cadence — the credit-tier to discount mapping, and the reminder timing (one week before, on due, every two days after) and the block point.
- Customer master and history — opening balances and past buying history to seed customer ledgers and the retention flags.
- Proforma invoices — validity period, whether a separate number series is used, whether stock is held while a proforma is open, and who may convert one to a tax invoice.
- GSTIN verification service — which GST API provider (GSP) AmpDesk uses to fetch and re-check trade names and registration status, and who holds that subscription.
- Masters and who maintains them — which fields are mandatory on a new customer or item, whether staff may create masters inline or only request them, and the source data for the first load.
- Edition and modules — whether this client runs the distributor, retailer or hybrid configuration, and which optional modules are switched on.
Approximately one hour, 15 items to lock scope in one call.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
From sign-off to go-live
Phase 01
Scope sign-off
Confirm the workflow, roles, limits, and reports in this walkthrough. Close the open items.
Phase 02
Core build
Inbox, approvals, invoices, and the offline engine. Weekly demos on real data.
Phase 03
Ledger, GST & reports
Brand ledger, receivables, GST exports, and integrations. Data migration and staff training.
Phase 04
Pilot & go-live
Run alongside the current process, fix the edges, then switch over with support on standby.
Phases are sequential. Indicative durations are shared after scope sign-off, once integrations and stock scope are fixed.
VISCHARI SOLUTIONS × DISTRIBUTORS & RETAILERS
AmpDesk ·
Sign-off
Workflow approval signature
By signing below, the undersigned confirm that the workflow described in this walkthrough is a true representation of the process AmpDesk will support, and that the proposed roles, permissions, dashboards, and reports are acceptable. Signing unlocks the design and build phases.
For the Client
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Date
For Vischari Solutions LLP
Name
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